Introduction
Staying compliant with FMCSA regulations is critical for every fleet. With inspections, audits, and enforcement increasing in 2025, it’s important to have all ELD-related requirements in place. This checklist helps fleet owners verify that their systems, policies, and documentation meet all compliance standards.
✅ ELD Device Requirements
- FMCSA-certified and listed in the official registry
- Installed properly with engine connection and mobile app pairing
- Supports required data formats for transfer (USB, Bluetooth, web, email)
✅ Driver Training and Documentation
- All drivers trained on log-in/out, status changes, and certifying logs
- Instructions in each cab for data transfer and malfunction handling
- Paper logbooks and instruction manuals stored as backup
✅ Daily Log Compliance
- Logs certified by drivers at end of shift
- Unassigned drive time reviewed and properly assigned
- Duty status changes correctly recorded throughout the day
✅ Data Storage and Backup
- ELD data retained for at least 6 months
- Exported logs stored securely (cloud/local/third-party backup)
- Access limited to authorized fleet personnel
✅ Roadside Inspection Readiness
- Drivers know how to transfer logs on demand
- Device working, paired, and ready at time of inspection
- Annotations available for any gaps or errors
✅ Internal Audit and Oversight
- Fleet managers regularly review logs for errors or violations
- Policy in place for handling missed certifications or recurring issues
- Documentation of training and corrective action maintained
Stay Compliant with Factor ELD
Factor ELD makes compliance easier with built-in alerts, intuitive dashboards, and real-time HOS monitoring. We help fleet owners reduce risk, improve inspections, and maintain records that stand up to FMCSA audits.
Download our full checklist and book a free compliance audit with Factor ELD today.
