Introduction

Staying compliant with FMCSA regulations is critical for every fleet. With inspections, audits, and enforcement increasing in 2025, it’s important to have all ELD-related requirements in place. This checklist helps fleet owners verify that their systems, policies, and documentation meet all compliance standards.

✅ ELD Device Requirements

  • FMCSA-certified and listed in the official registry
  • Installed properly with engine connection and mobile app pairing
  • Supports required data formats for transfer (USB, Bluetooth, web, email)

✅ Driver Training and Documentation

  • All drivers trained on log-in/out, status changes, and certifying logs
  • Instructions in each cab for data transfer and malfunction handling
  • Paper logbooks and instruction manuals stored as backup

✅ Daily Log Compliance

  • Logs certified by drivers at end of shift
  • Unassigned drive time reviewed and properly assigned
  • Duty status changes correctly recorded throughout the day

✅ Data Storage and Backup

  • ELD data retained for at least 6 months
  • Exported logs stored securely (cloud/local/third-party backup)
  • Access limited to authorized fleet personnel

✅ Roadside Inspection Readiness

  • Drivers know how to transfer logs on demand
  • Device working, paired, and ready at time of inspection
  • Annotations available for any gaps or errors

✅ Internal Audit and Oversight

  • Fleet managers regularly review logs for errors or violations
  • Policy in place for handling missed certifications or recurring issues
  • Documentation of training and corrective action maintained

Stay Compliant with Factor ELD

Factor ELD makes compliance easier with built-in alerts, intuitive dashboards, and real-time HOS monitoring. We help fleet owners reduce risk, improve inspections, and maintain records that stand up to FMCSA audits.

Download our full checklist and book a free compliance audit with Factor ELD today.