Introduction

ELD data is more than just digital paperwork — it's a legal requirement. Fleet owners and operators must store log records securely and be ready to present them during audits or inspections. In this guide, you'll learn how to back up and store your ELD data properly in 2025.

Why ELD Data Backup Is Important

  • Meet FMCSA regulations for log retention
  • Protect against data loss from hardware failure
  • Prepare for audits and inspections
  • Maintain records in case of driver disputes

FMCSA Requirements for ELD Data

The FMCSA mandates that carriers retain ELD data for at least 6 months. Drivers must also carry a minimum of 7 days of logs on the ELD or in print. All edits and annotations must remain visible, and supporting documents should be matched to the records of duty status (RODS).

Recommended Backup Methods

1. Cloud-Based Storage

Most ELD providers offer automatic cloud backups. Ensure your provider keeps data encrypted and easily exportable in the required format.

2. Local Backup (Manual Export)

Download log data in PDF or CSV formats on a weekly or monthly basis and save to a secure local system or external drive. This provides redundancy in case of internet or server issues.

3. Third-Party Archiving Tools

Some fleets use document management systems to store and tag logs for long-term access. These systems can help organize files by driver, date, or vehicle ID.

Best Practices for Storage and Access

  • Set a regular schedule for exporting and reviewing log files
  • Use unique naming conventions for easy searchability
  • Ensure only authorized users have access to sensitive log data
  • Retain backup copies both on-site and off-site or in the cloud

Common Mistakes to Avoid

  • Relying solely on the ELD device without backup
  • Storing unencrypted data or sharing unsecured files
  • Failing to maintain supporting documents
  • Not testing the backup recovery process

Factor ELD Makes Backup Easy

Factor ELD provides automatic log storage and secure cloud backups. You can download reports anytime, and our system meets all FMCSA data retention rules. With advanced permissions, data is protected and accessible only to authorized users.

Stay compliant and audit-ready with Factor ELD — request a demo today and simplify your data management.