Introduction

Electronic Logging Devices (ELDs) automatically create digital Records of Duty Status (RODS), helping drivers stay compliant with Hours of Service (HOS) regulations. Understanding how logs are built throughout the day can prevent violations and simplify inspections. This guide walks through the typical daily workflow of ELD logging in 2025.

Starting the Day: Logging In

Every day begins with the driver logging into their ELD system using a unique username or DOT ID. The system associates log data with that driver for the day and initiates their HOS record.

Pre-Trip: On Duty, Not Driving

Before hitting the road, drivers typically complete pre-trip inspections and paperwork. These are logged as “On Duty, Not Driving.” Accurate time logging at this stage ensures a complete RODS history.

Driving Time

Once the vehicle moves at 5 mph or more, the ELD automatically switches to “Driving” status. This portion of the log tracks drive time, speed, and location events. No manual intervention is needed.

Breaks and Stops

ELDs allow drivers to change their status manually when stopping. Common statuses include “Off Duty” for breaks or rest periods, and “Sleeper Berth” for overnight stops. It’s important to enter the correct status to stay compliant.

End of Shift: Certification

At the end of the day, drivers must review and certify their logs. The ELD system may flag any unassigned drive time, errors, or missing information. Certification confirms the record is accurate and complete.

Log Edits and Annotations

ELDs allow limited log edits with annotation. Drivers can fix mistakes like incorrect duty status entries, but the original record remains visible. All edits must be explained and certified.

HOS Alerts and Violations

Many ELD systems provide real-time alerts to warn drivers of upcoming violations (e.g., 11-hour driving limit or 14-hour on-duty window). Staying aware of these helps avoid penalties.

Best Practices

  • Always log in before moving the vehicle
  • Use correct status changes throughout the day
  • Review logs during breaks to catch mistakes early
  • Certify your log at the end of each shift

Make Logging Easy with Factor ELD

Factor ELD simplifies log management for drivers and fleets. Our platform offers clear visual timelines, automatic duty status changes, and instant HOS alerts. Designed for ease of use and full FMCSA compliance, Factor ELD helps drivers stay focused and error-free.

Ready to streamline your daily workflow? Connect with Factor ELD today and experience stress-free log management with full support.